Privacy Policy

Effective Date: June, 2025

Jurisdiction: Federal Republic of Nigeria (in accordance with the Nigeria Data Protection Regulation – NDPR)

Employeeer ("we," "our," or "us") is committed to protecting the personal data and privacy of all our users. This Privacy Policy outlines how we collect, use, disclose, and safeguard your information when you access or use our platform, applications, and services.

1. Information We Collect

We may collect the following categories of data:

i. Personal Identification Data: Full name, email address, phone number, job role, company name.

ii. Organizational Data: Employee information (only upon consent), HR metrics, performance data.

iii. Technical & Usage Data: IP address, browser type, session duration, device identifiers, cookies, and log files.

iv. Financial Data: Where applicable, payroll or compensation-related information used within our services.

2. Purpose of Data Processing

Your data is processed solely for legitimate and clearly defined business purposes, including:

i. To deliver and enhance our HR AI-driven platform.

ii. To facilitate seamless user experience and improve service functionality.

iii. To maintain system security, detect fraud, and ensure compliance.

iv. For analytics, product development, and client support services.

We process data based on consent, contractual obligation, legitimate business interest, or legal requirement.

3. Lawful Basis for Processing

Employeeer processes personal data under the following lawful bases:

i. User Consent

ii. Contract Performance

iii. Compliance with Legal Obligations

iv. Legitimate Interests, including platform enhancement and user experience optimization.

4. Data Retention and Security

All personal data is stored securely using enterprise-grade encryption and cloud infrastructure hosted in NDPR-compliant and/or GDPR-compliant jurisdictions.

We retain personal data only for as long as necessary for the purposes for which it was collected, unless a longer retention period is required by law.

5. Data Sharing and Third-Party Access

Employeeer does not sell your data. We may disclose your data to third parties in the following limited scenarios:

i. Authorized service providers (e.g., cloud hosting, analytics tools) under strict confidentiality obligations.

ii. Regulatory or legal authorities when mandated by law.

iii. Integrated third-party applications, only with your explicit consent.

All data sharing is governed by Data Processing Agreements that enforce appropriate data protection safeguards.

6. International Data Transfers

Where necessary, your data may be transferred to and processed in jurisdictions outside Nigeria. Such transfers are conducted in accordance with applicable data protection regulations, and we ensure that adequate safeguards (such as Standard Contractual Clauses) are in place.

7. Your Rights Under NDPR

As a data subject under the NDPR, you are entitled to:

i. Access your personal data.

ii. Rectify inaccuracies.

iii. Withdraw consent at any time.

iv. Request erasure ('Right to be Forgotten').

v. Object to processing.

vi. Lodge a complaint with the Nigerian Data Protection Commission (NDPC).

To exercise any of these rights, please contact our Data Protection Officer (DPO) using the contact details below.

8. Cookies and Tracking Technologies

We use cookies and similar technologies to:

i. Enhance website functionality.

ii. Personalize content.

iii. Analyze user engagement.

You may manage cookie preferences via your browser settings.

9. Children's Privacy

Our services are intended for users aged 18 and above. We do not knowingly collect or process personal data from minors. If we learn that we have collected such data, it will be deleted promptly.

10. Policy Updates

We may revise this Privacy Policy periodically. Users will be notified via email or on-platform notice of any significant changes. Continued use of our services constitutes acceptance of the revised policy.

11. Contact Information

Data Protection Officer (DPO)

Email: dpo@employeeer.com

This Privacy Policy is effective as of June 2025 and complies with the Nigeria Data Protection Regulation (NDPR).